Introduction To The Administration and Finance Division
The Administration and Finance Division is one of the nine ( 9 ) divisions in the Headquarters of DOE. This division is lead by a Director ( Administration and Diplomatic Officer Grade M54) assisted a Principal Assistant Director ( Grade M48). This division is made up of five (5) sections which are the Administration Section, Finance Section, The Assets Management Section, Human Resource Section and the Development and Training Section, each lead by a Section Head. The function of this division is to ensure good management of the administration, finance, assets, training and human resource matters.
Function of Administrative and Finance Division
The Administration and Finance Division in the DOE Headquarters functions to plan, implement and monitor general administrative activities, human resource management as well as support services to all the employees of the Department. This Division is divided into five (5) main Sections which are the Administration Section, the Finance Section, Human Resource Management Section, the Assets Management Section and the Development and Training Section.
The functions of the Administration Section include managing the office space rental for State and Branch offices, managing the usage and maintenance of office vehicles, registration of files, purchasing material and also the management of the office supplies store. This section is also responsible for the building cleanliness and safety as well postal management of letters and parcels.
The Finance Section is in charge of managing the budget, payment and accounts of the department. The Development and Training Section manages the development budget, purchasing via tender and quotations. Apart from that, this section coordinates the nontechnical training programmes.
The Human Resource Section is responsible for matters pertaining to appointment and confirmation of staff, leave application, staff movement and promotion and discplinary action procedures when required. This section is also entrusted to manage the examination and competency for all technical staff of the department.
The Asset Management section has been established in line with the requirement of the Treasury Circular No. 5 Year 2001 to manage assets and stores of the department. This section also functions as the Secretariat for the Government Asset Management Committee of DOE.
Objectives of the Administration and Finance Division
- To render support services by providing equipment and management system.
- To assist improvement of the management system in the department
- To plan, manage and control finance and accounts.
- To manage and control the management budget as well as development budget.
- To plan, manage and monitor human resource matters as well as training needs.
- To plan and manage matters pertaining to staffing.
